Privacy Policy – UYSF Foundation

Introduction

The UYSF Foundation (“we”, “our”, “us”) is committed to protecting the privacy and personal information of our students, athletes, members, visitors, and users of our website and services.
This Privacy Policy explains how we collect, use, store, disclose, and safeguard your information when you interact with our website, courses, programs, forms, or any UYSF Foundation services.

By using our website or submitting information to us, you agree to the practices outlined in this Privacy Policy.

1. Information We Collect

We may collect the following types of information:

Personal Information

• Name
• Date of birth
• Email address
• Phone number
• Address
• Emergency contact
• Photographs or ID documents (for certification or membership)

Non-Personal Information

• Browser type
• Device information
• General website usage data
• Cookies or analytics data

Course & Membership Information

• Application forms
• Attendance records
• Assessment records
• Certificates issued

2. How We Collect Information

We collect information through:

• Online registration forms
• Course applications
• Membership applications
• Event participation forms
• Direct communication (email, phone, WhatsApp)
• Website usage, cookies, and analytics tools

3. How We Use Your Information

We use the collected information to:

• Process course and membership applications
• Issue certificates and ID cards
• Maintain student/athlete records
• Communicate important updates
• Schedule events, workshops, and training
• Improve our programs and website
• Maintain safety and operational records

We only collect information necessary for UYSF Foundation operations and educational purposes.

4. Sharing of Information

We do not sell, rent, or trade your personal information.

We may share information only with:

• UYSF officials or authorized staff
• Event organizers (for athlete lists or competition entries)
• Government authorities, if legally required
• Service providers that help us operate our website or communication tools

All sharing is done with confidentiality and limited access.

5. Data Protection & Security

We take reasonable measures to protect your information, including:

• Secure storage and limited staff access
• Password-protected systems
• Encrypted communication where applicable
• Regular monitoring of data handling

However, no internet-based system is 100% secure, and we cannot guarantee absolute protection.

6. Rights of Users

Depending on your jurisdiction, you may have the right to:

• Access your data
• Request correction or updates
• Request deletion of personal data
• Withdraw consent
• Ask for details on how your data is used

You can contact us to exercise these rights.

7. Data of Minors

We may collect information of minors only with consent from a parent or legal guardian.
All minor data is handled securely and used only for training, course, or competition purposes.

8. Retention of Data

We retain information only for as long as necessary to:

• Manage membership
• Maintain official records
• Satisfy legal requirements

After the retention period, data is securely deleted.

9. Changes to This Policy

We may update this Privacy Policy periodically.
Updates will be posted on our website with the revised date.

10. Contact Information

For questions or concerns regarding this Privacy Policy, you may contact us at:

UYSF Foundation
Email: office@uysfinternational.com